YTHCamp
For churches & youth organisations

Focus on the camp, not the spreadsheets.

Registrations, day sheets, and leader rotas — in one place. Built for the people who organise camps between their actual jobs.

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Tents pitched across a field at a campsite in the evening sun

Summer Camp 2026 — Day sheet

YC-2026-07 · Mon 14 Jul

Week 1

Programme

  • 08:00BreakfastDining hall
  • 09:30Morning sessionMain tent
  • 12:30LunchDining hall
  • 14:00WorkshopsActivity rooms
  • 19:30Campfire nightField

Dietary

12

vegetarian · 3 gluten-free

Leaders on duty

8

rota published

Kitchen notes

Bus B arrives 16:40. Nut-free dinner. Room list pinned by the office door.

A week on the ground

Make camp prep feel like camp.

Registrations, dietary lists, and leader rotas stay straight in the background — so you can be where the camp actually happens. Organising should feel light, not like dull office work.

View from inside an orange tent looking out onto a sunny forest campsite
SatArrivals checked off against the registration list
A group walking a wooded trail with rucksacks
WedSix leaders on the rota, allergies already on the sheet
A group sitting around a campfire at dusk
FriCampfire night. Kitchen briefed, room lists pinned up
How a camp runs

From planning to wrap-up — one clear path

YTHCamp follows the real stages of organising a camp. No modules to unlock; the tools show up when you need them.

  1. 01

    Plan

    Camps, activities, leaders

  2. 02

    Open registration

    Forms and sign-ups

  3. 03

    Run the week

    Day sheets and lists

  4. 04

    Wrap up

    Follow-up and archive

01

Plan the week

Set up your camp, activities, and leader roles before anyone signs up.

ActivitiesLeader rolesCamp dates
02

Open registration

Publish forms for participants and staff. Collect the details you need — and contributions as full amount, deposit, or later. Payments go to your organisation via Stripe.

DietaryConsentContributions
03

Run the week

Day sheets, room lists, and kitchen notes — ready to print and pin up.

Day sheetBus listRota
04

Wrap up

Archive the camp, keep the forms, and hand over cleanly to next year’s team.

ArchiveExportDuplicate next year
Pricing

Free while we launch

All plans are free during our launch phase. Pick the size that fits your organisation — you can change later.

Starter

For a single camp and a small team.

€0during launch
  • 1 camp
  • Up to 50 participants
  • Registration forms
  • Email support
Start free

Growth

Most used

For organisations running multiple camps a year.

€0during launch
  • Unlimited camps
  • Unlimited participants
  • Staff forms
  • Day sheets & lists
  • Priority support
Start free

Organisation

For churches and networks with several teams.

€0during launch
  • Everything in Growth
  • Multiple admins
  • Organisation branding
  • Export & archive
Start free

Collecting contributions

Collecting contributions is optional. When you use it, YTHCamp keeps €1.00 per successful payment (1.00 in your organisation's currency). Your organisation pays Stripe's fees. Participants pay the contribution amount you set — for example, a €50 contribution means the participant pays €50, YTHCamp keeps €1.00, and Stripe's fee is on your organisation.

Get started

Ready to open registration?

Create your organisation, set up a camp, and publish your first form — usually in one evening.

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Questions

Frequently asked

Who is YTHCamp for?
Churches, youth organisations, and volunteer teams who run camps. If you currently manage sign-ups in spreadsheets and WhatsApp, you are the audience.
Why YTHCamp?
So camp prep feels like camp — not dull office work. Tools stay simple and a bit human: registrations, day sheets, and rotas in one place, with small celebrations when real milestones land.
Is it really free during launch?
Yes. All plans are free while we launch. We will give fair notice before any paid pricing starts.
Can we collect a camp contribution?
Yes. You can collect a full contribution, a deposit, or let participants pay later. They pay the amount you set.
Who receives the money?
Payments go straight to your organisation’s Stripe account. YTHCamp never holds the contribution.
What does YTHCamp charge per payment?
YTHCamp keeps €1.00 per successful payment (in your organisation’s currency). Your organisation pays Stripe’s fees. Participants pay only the contribution amount.
Can we handle participant data carefully?
Your organisation stays the controller for participant data. We process it on your behalf. See our Privacy Policy for how that works under GDPR.
Do you support dietary needs and emergency contacts?
Yes. Build registration forms with the fields you need — dietary requirements, emergency contacts, consent, room preferences, and more.
Can last year’s camp be reused?
You can archive a camp and keep its forms. Duplicating a previous camp (with forms and activities) is on the roadmap for rotating volunteer teams.

Still have a question? Contact us